Never Miss a Payment Reminder Again
Automatically notify customers of upcoming subscriptions, invoices, and renewals via WhatsApp. Ensure dues are paid on time every month.
“Automated reminders save hours of manual follow-ups.”
Manual Reminders Are a Chore
Missed payments mean lost revenue and customer churn.
- Wasted Effort
Busy staff spend weeks chasing payments instead of growing your business.
- Damaged Revenue
Late fees and renewal lapses cause direct damage to your predictable revenue.
- Inconsistent Deadlines
Customers easily forget deadlines when your reminders are inconsistent.
The Solution
WhatsTool Subscription Scheduler
Set-and-forget logic for all your monthly tasks and repetitive collections.
- Recurring Campaigns
- Set up monthly, quarterly, or yearly messaging campaigns and billing runs on autopilot.
- Custom Templates
- Send tailored reminders (e.g. “Your gym membership renews tomorrow – enjoy another month!”).
- Payment Links
- Include direct payment links or buttons allowing customers to pay directly within the chat.
- Progress Alerts
- Instantly notify staff when a payment is made or flag it when it's still pending.
Use Case: Coaching School Fees
WhatsTool
Reminder: Submit your student’s July fee by 5th.
WhatsTool
Payment due in 3 days. Reply ‘PAY’ to get your invoice link.
WhatsTool
This is your final notice. Avoid late fines by paying today.
Customer
PAY
WhatsTool
Thank you! We’ve received the fee for July.
Gentle Early Reminders
Start communication well before the due date to ensure customers have ample warning without applying pressure.
Urgent Follow-Ups
Automatically escalate the tone as the deadline approaches, encouraging immediate action and reducing defaults.
Post-Payment Receipts
Acknowledge payments automatically, increasing trust and completing the seamless transaction cycle.
Keep Dues On Schedule
Spend minutes setting it up, not hours chasing customers.
70%
Fewer Late Payments
Reduce overdue payments with consistent, automated pacing.
100%
Staff Freedom
Free your team from repetitive manual calls and emails.
Max
Cash Flow Consistency
Improve cash flow predictability by enforcing on-time revenue.
Features Built for Consistency
Rentals, Tuition, Utilities, Subscriptions — automate them all with WhatsTool.
Automated Scheduling
Repeat reminders every month or quarter with zero manual re-entry.
Segment Reminders
Send separate messages tailored for landlords vs tenants, or premium vs basic users.
Flexible Timing
Send targeted reminders at custom intervals—days, weeks or months before due dates.
Batch Sending
Notify all due-paying customers in a single broadcast campaign.
Set Up Automated Reminders
Start ensuring on-time payments with a set-and-forget subscription scheduler.
No credit card required. Setup takes less than 5 minutes.
FAQs
Find answers to common questions about WhatsTool Business API, pricing, and features.
To get started to using WhatsApp Business API you need the following three things
- Facebook Business account
- A phone number
- Business with a valid website and registration
We provide setup support to get WhatsApp Business API . Create your account to start the process of getting WhatsApp Business API.
A. Self setup available : Setup yourself from the provided video guide for free.
B. Setup Service from WhatsTool team: It will cost Rs 1000 for 30 mins in which the setup will be completed.
Using WhatsApp Business API through our platform has two charges.
- Subscription charges – based on the plan you choose for your business, this is a monthly/annual recurring charges.
- WhatsApp conversation charges – as per the category of conversation initiated and country of the recipient.
There is no extra charges to get green tick. We help you get verified green tick.
To get green tick you need to have following things
- A WhatsApp Business API number
- Verified Facebook Business account
- online published article on popular news/media websites
Business phone numbers are initially limited to 250 business-initiated conversations in a 24-hour moving period, but this limit can be increased.
Increasing Your Limit
Messaging limits can be increased to the following:
- 1K business-initiated conversations
- 10K business-initiated conversations
- 100K business-initiated conversations
- An unlimited number of business-initiated conversations
You can increase your messaging limit to 1K on your own using the following methods. Higher limits, however, can only be achieved through automatic scaling, which happens after your limit has been increased to 1K.
Solution: You can raise a request from our dashboard to unban your number.
To use the same plan for different number you need to pay Rs 1000 or $15 for changing number in case of banned or any personal reason.
Explanation:
When the quality rating reaches low quality, your phone number quality rating changes to Low. If the phone number quality is Low and on track to be downgraded to a lower message tier, the phone number status changes to Flagged. When a phone number is Flagged, if the quality doesn’t improve over seven days, the status returns to Connected. However, the messaging limit will decrease to the next level. For example, the phone number that used to have the 100,000 messaging limit now has the 10,000 messaging limit.
- Connected: You can send outgoing messages within your set messaging limit.
- Flagged: This status occurs when the phone number’s quality rating changes to Low and is on track to be downgraded to a lower message tier. Businesses can’t upgrade messaging limit tiers while the status is Flagged. If the quality rating:
- - Improves to a high or medium quality by the seventh day, the status will return to Connected and your messaging limit tier will remain unaffected.
- - Does not improve by the seventh day, your status will return to Connected, but your messaging limit will decrease to the next level.
The blocking of your number will depend on the quality rating of phone number.
Your quality rating is a rating based on the recent messages that your customers have received over the past seven days. This rating is determined by the feedback from your customers, such as the reason to block your phone number and other reporting issues.
You can find the quality rating in the WhatsTool Business setting with the Phone numbers. The Quality rating column displays the quality states, including:
- Green: High quality
- Yellow: Medium quality
- Red: Low quality
You can become eligible for more features when your business maintains a High quality rating. When the user blocks your business, they can select a block reason, including No longer needed, Didn’t sign up, Spam, Offensive messages or No reason.
- WhatsApp Business app is a free-to-download app that makes it easy for businesses to interact professionally with customers using tools to automate and quickly respond to messages.
- WhatsApp Business API is a collection of APIs and tools that allows medium and enterprise businesses to interact with their customers via WhatsApp at scale. Using WhatsApp APIs, businesses can connect thousands of agents and bots to interact with customers either automatically or manually. WhatsApp APIs also integrate with diverse backend systems like customer relationship management (CRM) and marketing platforms.
a. Self setup available : Setup yourself from the provided video guide for free.
b. Setup Service from WhatsTool team: It will cost Rs 1000 for 30 mins duration in which the setup will be completed.
We are providing 7 days free trial so you can validate your usecase and understand the WhatsTool Business dashboard.
We welcome and support to use this for 7 days to fullest but we are also restricting the 7 days free trial if we find that you are violating our uses limit or not having proper business for using WhatApp Business api. If we find any violation we can expire your account immediately or within 24 hr.